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| Shortcuts with CTRL key combination | |
| Key | Description |
| CTRL+PgUp | Switches between worksheet tabs, from left-to-right. |
| CTRL+PgDn | Switches between worksheet tabs, from right-to-left. |
| CTRL+SHIFT+( | Unhides any hidden rows within the selection. |
| CTRL+SHIFT+) | Unhides any hidden columns within the selection. |
| CTRL+SHIFT+& | Applies the outline border to the selected cells. |
| CTRL+SHIFT_ | Removes the outline border from the selected cells. |
| CTRL+SHIFT+~ | Applies the General number format. |
| CTRL+SHIFT+$ | Applies the Currency format with two decimal places (negative numbers in parentheses). |
| CTRL+SHIFT+% | Applies the Percentage format with no decimal places. |
| CTRL+SHIFT+^ | Applies the Exponential number format with two decimal places. |
| CTRL+SHIFT+# | Applies the Date format with the day, month, and year. |
| CTRL+SHIFT+@ | Applies the Time format with the hour and minute, and AM or PM. |
| CTRL+SHIFT+! | Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
| CTRL+SHIFT+* | Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. |
| CTRL+SHIFT+: | Enters the current time. |
| CTRL+SHIFT+" | Copies the value from the cell above the active cell into the cell or the Formula Bar. |
| CTRL+SHIFT+Plus (+) |
Displays the Insert dialog box to insert blank cells. |
| CTRL+Minus (-) |
Displays the Delete dialog box to delete the selected cells. |
| CTRL+; | Enters the current date. |
| CTRL+` | Alternates between displaying cell values and displaying formulas in the worksheet. |
| CTRL+’ | Copies a formula from the cell above the active cell into the cell or the Formula Bar. |
| CTRL+1 | Displays the Format Cells dialog box. |
| CTRL+2 | Applies or removes bold formatting. |
| CTRL+3 | Applies or removes italic formatting. |
| CTRL+4 | Applies or removes underlining. |
| CTRL+5 | Applies or removes strikethrough. |
| CTRL+6 | Alternates between hiding objects, displaying objects, and displaying placeholders for objects. |
| CTRL+8 | Displays or hides the outline symbols. |
| CTRL+9 | Hides the selected rows. |
| CTRL+0 | Hides the selected columns. |
| CTRL+A | Selects the entire worksheet. |
| If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. |
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| When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. |
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| CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. |
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| CTRL+B | Applies or removes bold formatting. |
| CTRL+C | Copies the selected cells. |
| CTRL+C followed by another CTRL+C displays the Clipboard. |
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| CTRL+D | Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
| CTRL+F | Displays the Find and Replace dialog box, with the Find tab selected. |
| SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. |
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| CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected. |
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| CTRL+G | Displays the Go To dialog box. |
| F5 also displays this dialog box. |
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| CTRL+H | Displays the Find and Replace dialog box, with the Replace tab selected. |
| CTRL+I | Applies or removes italic formatting. |
| CTRL+K | Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. |
| CTRL+N | Creates a new, blank workbook. |
| CTRL+O | Displays the Open dialog box to open or find a file. |
| CTRL+SHIFT+O selects all cells that contain comments. |
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| CTRL+P | Displays the Print dialog box. |
| CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected. |
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| CTRL+R | Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
| CTRL+S | Saves the active file with its current file name, location, and file format. |
| CTRL+T | Displays the Create Table dialog box. |
| CTRL+U | Applies or removes underlining. |
| CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. |
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| CTRL+V | Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. |
| CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. |
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| CTRL+W | Closes the selected workbook window. |
| CTRL+X | Cuts the selected cells. |
| CTRL+Y | Repeats the last command or action, if possible. |
| CTRL+Z | Uses the Undo command to reverse the last command or to delete the last entry that you typed. |
| CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed. |
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| Function keys | |
| F1 | Displays the Microsoft Office Excel Help task pane. |
| CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. |
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| ALT+F1 creates a chart of the data in the current range. |
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| ALT+SHIFT+F1 inserts a new worksheet. |
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| F2 | Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. |
| SHIFT+F2 adds or edits a cell comment. |
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| CTRL+F2 displays the Print Preview window. |
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| F3 | Displays the Paste Name dialog box. |
| SHIFT+F3 displays the Insert Function dialog box. |
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| F4 | Repeats the last command or action, if possible. |
| When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references. |
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| CTRL+F4 closes the selected workbook window. |
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| F5 | Displays the Go To dialog box. |
| CTRL+F5 restores the window size of the selected workbook window. |
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| F6 | Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. |
| SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. |
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| CTRL+F6 switches to the next workbook window when more than one workbook window is open. |
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| F7 | Displays the Spelling dialog box to check spelling in the active worksheet or selected range. |
| CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. |
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| F8 | Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. |
| SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. |
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| CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. |
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| ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro. |
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| F9 | Calculates all worksheets in all open workbooks. |
| SHIFT+F9 calculates the active worksheet. |
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| CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. |
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| CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. |
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| CTRL+F9 minimizes a workbook window to an icon. |
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| F10 | Turns key tips on or off. |
| SHIFT+F10 displays the shortcut menu for a selected item. |
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| ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. |
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| CTRL+F10 maximizes or restores the selected workbook window. |
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| SHIFT+F11 inserts a new worksheet. |
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| ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). |
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| F12 | Displays the Save As dialog box. |
| Other Combinations | |
| Ctrl+Space | To display a menu of additional commands |
| TAB | Select the next hidde text or hyperlik, or show all or Hide All at the top of a topic |
| SHIFT + TAB | select the previous hidden text or hyperlik, or the Browser View Button at the top of a microwsoft office Web site article |
| ENTER | Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
| ALT + LEFTARROW | Move back to the previous Help topic |
| ALT + RIGHT ARROW | Move forword to the next Help topic |
| CTRL + P | Print the current Help topic |
| UP ARROW AND DOWN ARROW | Scroll small amouts up ad down, respectively, within the currently-disploayed Help topic |
| PAGE UP AND PAGE DOW N | Scroll large amouts up ad down, respectively, with I the curretly-displayed help topic. |
| ALT + U | Chage whether the help widow appears coected to separate from |
| SHIFT + F10 | Display a menu of commads for the help widow: Requires that the Help window have active focus |
| ALT + TAB | Switch to the next program |
| ALT + SHIFT + TAB | Switch to the Previous program |
| CTRL + ESC | Display the Widows Start menu |
| CTRL + W or CTRL + F4 | Close the selected work book widow |
| CTRL + F5 | Restore the widow size of the selected workbook widow |
| F6 | Switch to the pane in a worksheet that has bee split |
| Shift + f6 | switch to the previous pane I a worksheet that has been split |
| ctrl + f6 | when more that one workbook window is ope switch to the next workbook |
| ctrl + shift +f6 | switch to the previous workbook widow. |
| ctrl + f7 | when a workbook window is not maxcimize, perform the Move command |
| CTRl + f8 | when a workbook window is not maximize, perform the Size command on the control menu for the work book window. Use the arrow kes to resize the widow and whe finished press ESC. |
| CTRL + F9 | Minimize a work book widow to an icon. |
| CTRL + F10 | Maximize or restore the selected workbook window |
| PRTSCR | Copy a picture of screen to the clipbord |
| ALT + PRINT SCREE | copy a picture of selected window to the clipbord |
| ALT + SHIFT + F10 | Display the meu or message for a smart tag. If more tha oe smart tag is present, switch to the next smart tag and display its meu or message. |
| DOWN ARROW | Select the ext item In a smart tag menu. |
| UP ARROW | Select the previous item in a smart tag menu |
| ENTER | Perform the action for the selected item In a smart tag menu. |
| ESC | Close the smart tag menu or message. |
| F6 | To move task pane |
| CTRL + TAB |
When a menu or toolbar is active move to a task pane |
| TAB or SHIFT + TAB | whe a task pane is active select the next pane |
| CTRL + SPACEBAR | Display the full set of commands on the task pane menu |
| DOWN ARROW or UP ARROW |
Move among choices in a selected submenu; move among certain options in a group of options |
| SPACEBAR or ENTER | Open the selected menu, or perform the action assigned to the selected button |
| SHIFT + 10 | open a shortcut menu |
| HOME or END | When a menu or submenu is visible, select the first or last command on the menu or submenu |
| PAGE UP or PAGE DOWN |
Scroll up or down in the selected gallery list |
| CTRL +HOME or CTRL + END | Move to the top to bottom of the selected gallery list |
Note:Resource taken from Microsoft office support page
